All Questions
How do I check and update my emergency contact and personal details in the ERP?
It’s important that we know who to contact in case of a health and safety emergency at work and we therefore need to ensure that we hold up to date emergency contact information for all our employees. This information is a confidential record and used only in an emergency. Following a review of the data held in the ERP, there is only a small proportion of staff who have updated their emergency contact details or their own personal contact information.
It has never been more important for your information to be updated and for your team to have plans in place to ensure they fit with remote ways of working.
Please take the time to add or update your own emergency contact information via the ERP. This should include the name, address and telephone numbers (ideally of two people) of who to contact in case of an emergency.
To review your own personal contact information, to check that we hold details of your current address, telephone number and email along with equality, diversity and inclusion data.
Take a look at the ERP guidance on how to update your personal information.
Refer to the below guidance on how to check and update your contact details in the ERP:
Please contact ask.HR@shropshire.gov.uk if you have any queries.
How do I check and update my contact details in the ERP?
Emergency contact details
It’s important that we know who to contact in case of a health and safety emergency at work and we therefore need to ensure that we hold up to date emergency contact information for all our employees. This information is a confidential record, shared only on a need to know basis and used only in an emergency.
Please take the time to add or update your own emergency contact information via the ERP. This should include the name, address and telephone numbers (ideally of two people) of who to contact in case of an emergency.
Personal contact details
Please also take this opportunity to review your own personal contact information, checking that we hold details of your current address, telephone numbers and email.
The guidance below shows how to check and update your contact details in the ERP.
ERP guidance
Log into the ERP, select ‘Your Employment’ then ‘Personnel information’.
Click the ‘contact information’ tab.
Check the line of your address. If it is incorrect click in the address line (to the right of Home), it will turn blue and the address details will appear below. Scroll down and overtype and update with telephone, mobile number and email as necessary. Press Save. You will receive a ‘Success’ message.
Then scroll down the page to check your Personal contacts at the bottom of the Contact page, especially Emergency contact details. Click ‘Emergency’.
Click ‘Add’ to enter a new emergency contact. Enter the details.
Or, to make an amendment to a contact already listed, click in the line (to the right of their name), the line will turn blue, make amendments and press Save. You will receive a ‘Success’ message.
Is there a step by step video I can watch?
Please follow the link to the stream video. Updating Emergency Contact Details